ROI for property management firms
$653 a month for a full-time employee. unlimited human seats.*
a full-time hire costs $11,011 a month, all overhead in.
$124,297 saved a year on each one
* each, three on the annual plan, billed monthly.
Prest0n employees in a property or HOA management firm, modeled: value after fees, the full range and the limits.
in short
the smaller firm the report starts with, in its first year.
every firm
each firm the report models, side by side.
if things go better or worse
what each firm nets in year one if one assumption is off. each line changes one assumption, for the worse and for the better; the last changes two at once.
role by role
one full-time person in each role, every listed task given to Prest0n but the ones kept by hand.
what Prest0n does not do here
Prest0n prepares the work; your people review it and decide.
- Prest0n decides no application and evaluates no criminal history: the manager decides.
- Prest0n posts nothing to the trust account and files no evictions.
- emergencies go to a person on call: Prest0n takes no calls.
- returned hours are capacity your team can use; they become savings only when they replace a hire, overtime, temps or outside spend.
sources
the public data the report’s wages and task hours rest on.
the modeled return
| firm (modeled) | plan | hours of work a month, once up to speed (modeled) | first-year value (modeled) | first-year cost | first-year net (modeled) | the month the cost is covered (modeled) | first-year net if one assumption is off (modeled) |
|---|---|---|---|---|---|---|---|
| Small residential property management company (320 doors, 7 people, percentage-of-rent fees) | 3 Prest0ns, annual, billed monthly | 178 | $106,579 | $31,188 | $75,391 | month 3 | $5,388 to $140,570 |
| Mid-size residential property management company (2,200 doors, 37 people, percentage-of-rent fees) | 23 Prest0ns, annual, billed monthly | 1,055 | $659,053 | $164,600 | $494,453 | month 1 | $63,561 to $907,486 |
| Small community association management company (25 associations, 6 people, flat fee per association) | 2 Prest0ns, annual, billed monthly | 165 | $111,137 | $23,560 | $87,577 | month 2 | $11,745 to $157,828 |
modeled estimates from the open ROI report, version 2026-11, prices as of 1 November 2026. returned hours are capacity, not cash; these are modeled, not guaranteed, and not a promise of results.
by role (modeled, one full-time person)
| role | hours returned a month (modeled) | net value a month (modeled) | share of one Prest0n's month |
|---|---|---|---|
| Leasing agent / leasing consultant | 39 | $3,283 | 125% |
| Maintenance coordinator / dispatcher | 39 | $3,298 | 109% |
| Community association manager | 38 | $4,466 | 72% |
| Property accountant / bookkeeper | 37 | $3,611 | 87% |
| Office manager / administrator (incl. resident services) | 32 | $2,850 | 56% |
| Assistant community manager / association administrator | 30 | $2,651 | 61% |
| Property / portfolio manager (incl. assistant property manager) | 25 | $2,719 | 69% |
| Owner / designated broker | 17 | $4,185 | 28% |
evidence
58 tasks; 41 rest on grade-C (weakest) evidence, 49% of the lead firm's modeled value.
- 2022 NARPM Financial Performance Guide (overview) — National Association of Residential Property Managers (NARPM) with ProfitCoach source
- Staffing Considerations (best practices) — National Apartment Association (NAA) source
- Invitation Homes Inc. Form 10-K for fiscal year 2025 — Invitation Homes Inc. (U.S. Securities and Exchange Commission, EDGAR) source
- Renter retention trend, March 2025 — LeaseLock source
- Q1 2026 leasing report — RentEngine source
- 2024 Property Management Operations Standards — ProfitCoach source
- Rental property maintenance data — Hemlane source
- June 2026 Rental Market Report — Hemlane source
- Cal. Code Regs. tit. 10, section 2831.2: Trust Account Reconciliation — Legal Information Institute, Cornell Law School source
- Why Employee Retention Challenges Go Deeper Than Wages — National Apartment Association (NAA), with RCLCO survey data source
- 2026 Property Management Industry Report (landing page) — Buildium source
- 2025 U.S. National and State Statistical Review — Foundation for Community Association Research (Community Associations Institute) source
- Community Association Management Company Benchmarking 2025 — Foundation for Community Association Research (Community Associations Institute) source
- Appendix B: source-of-income discrimination laws — Poverty & Race Research Action Council (PRRAC) source
- 24 CFR 100.75: Discriminatory advertisements, statements and notices — Legal Information Institute, Cornell Law School source
- Federal Register notice 91 FR 17291 (FR Doc. 2026-06624): withdrawal of fair housing guidance documents — U.S. Department of Housing and Urban Development (Federal Register, via govinfo) source
- Federal Register notice 91 FR 44867 (FR Doc. 2026-14432): withdrawal of Office of General Counsel guidance — U.S. Department of Housing and Urban Development (Federal Register, via govinfo) source
- Using Consumer Reports: What Landlords Need to Know — U.S. Federal Trade Commission source
- SB26-189 (bill page) — Colorado General Assembly source
- RealPage wins pause on New York's algorithmic rent-setting ban — Multifamily Dive source
- California Civil Code section 1950.5 (security deposits) — california.public.law source
- California Civil Code section 827 (notice of rent increases) — california.public.law source
- California Civil Code section 1632 (translation of contracts negotiated in certain languages) — california.public.law source
- Washington Enacts Statewide Rent Control: Key Rules Now in Effect — Stoel Rives LLP source
- Move-out checklist — Bay Property Management Group source
- CFPB report finds continued challenges for households that rent — Consumer Financial Protection Bureau source
- Average Property Management Fees — iPropertyManagement source
- How to manage property showings: scheduling, tracking and follow-up — Buildium source
- AI Maintenance Math: Quantifying the Load Lifted Off Your Team — Vendoroo source
- Texas statutory thresholds (resale certificates) — CommunityPay source
- Showdigs pricing — Showdigs source
- ShowMojo pricing — ShowMojo source
- Property Meld pricing — Property Meld source
- AppFolio's most powerful AI yet, now standard for every customer — AppFolio (newsroom) source
- Technology implementation now a top challenge for real estate leaders (NAA research with AppFolio) — AppFolio (newsroom), reporting National Apartment Association research source
- Leasing consultant salaries in the United States — Indeed source
- Dollar of Rent 2025 (NAA), as reported by CRE Daily — CRE Daily, reporting National Apartment Association research source
- Benchmarking Roundup: Summary of 2023 Contact Center Benchmarks — MetricNet (webinar deck hosted on BrightTALK) source
- Meeting Optimization, Too (Doodle survey with LMRMC) — MediaPost source
- We spend way too long in meetings (eShare research) — IFA Magazine source
- Appendix 4: Minute Taking Guidance — Hywel Dda University Health Board (NHS Wales) source
- Webinar question: how many words per day? (follow-up to an American Translators Association webinar) — Training for Translators (Corinne McKay) source
- What bank reconciliation cycle time really tells you: Metric of the Month — CFO.com (Perry D. Wiggins), APQC data; republished by Yahoo Finance source
- Invoice processing time: benchmarks, speed, and capacity — Invoice Data Extraction source
- The state of job description creation in 2019 (HRSG survey) — HRD (HC Online) source
- Interview scheduling statistics and trends: a nationwide recruiter survey — Yello source
- How to write an SOP — ClickUp source
- Presentation Design Statistics to Know for 2019 — Venngage source
- Only 36% of organisations deliver projects on time (10th State of Project Management Report) — Wellingtone source
- How does salesperson time saved compare when using a prospecting platform vs manual search? — Apollo.io source
- BELAY FAQ: How much does it cost to hire a virtual assistant in the US? — BELAY source
- Virtual assistant pricing in 2026 (real numbers) — Carly source
- Outsourced customer service cost — Helpware source
- Employer Costs for Employee Compensation - June 2026 (news release) — U.S. Bureau of Labor Statistics source
- OEWS May 2025: Real Estate Sales Agents (41-9022), annual median wage, national, Real estate (OEWS industry 531000, NAICS 531); series OEUN000000053100041902213 — U.S. Bureau of Labor Statistics (Public Data API) source
- Occupational Outlook Handbook: Property, Real Estate, and Community Association Managers (Pay) — U.S. Bureau of Labor Statistics source
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